Adding Rooms To Room Finder Outlook 2010

Create and manage room mailboxes.

Adding rooms to room finder outlook 2010.

For this feature to work outlook can t use cached exchange mode. Outlook client will show all the rooms and all conflicts but to empower your users and let them see only the rooms that are available for the time when they re looking at scheduling a meeting to improve user productivity requires you to setup room finder for microsoft office outlook by leveraging room list distribution groups. From the inbox select new items meeting or in the calendar select new meeting. Use the scheduling assistant.

If you close the room finder and then add the room it should be fine. First create an ou in active directory where the room mailbox will be located. Please remember that room finder will only work with exchange server 2010 and outlook 2010. 18 minutes to read 7.

Manually controlling the room finder. We have successfully added a room in outlook 2016. Once you pick a room you will see any conflicts if the room is already reserved. In its name the room list will be blank and the room will not add.

For more information see no available rooms for a meeting outside working hours. This has been built in exchange 2010 in combination with outlook 2010 so that users are able to find the rooms with ease. To configure room finder follow the steps below. A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room.

This issue occurs if no room lists were created in the organization. 0 if you subsequently display the room. Then you can switch rooms and or times until you find one that works for you. In order to see how rooms work in outlook 2016 have a look at the previous post of mine room finder in outlook 2016.

By adding rooms in outlook it helps us stay organized when we plan meetings. If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings. You also can use the keyboard shortcut ctrl shift q to create a new meeting. When a user creates a new meeting in microsoft outlook the show a room list option isn t displayed in the room finder pane additionally none is displayed in the choose an available room box.

If you have a meeting room with a special character i e. This appears to be caused by the room finder feature of outlook 2010. You can create a list of rooms on exchange server than thru outlook use room finder as shown below to find the available rooms. Below you can check out the video describing on how to add a room in outlook 2016.