Add Meeting Room In Outlook 2016

Check the zoom outlook plugin box.

Add meeting room in outlook 2016.

You may already have created distribution groups in the past that contain your conference rooms. When we are creating a meeting request we usually include the location of the meeting in our request. You can choose whatever you wish but your users will see this name. You will need to create an email address for this room.

If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings. Choose the zoom outlook plug in. This add in allows you to easily add a zoom meeting to any new or existing calendar event. A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room.

In order to find a room we usually use the address book in order for it to be held. If you do not see the schedule a meeting icon in the menu ribbon open your outlook options. From the inbox select new items meeting or in the calendar select new meeting. This example adds confroom3223 to the building 32 room list.

Simply configure your settings and the meeting url and information is added to the body of the calendar event. Select one of the suggestions to choose that location or continue typing to enter another location. Use the scheduling assistant. First of all we must select the file tab in order to move to.

After an administrator creates room mailboxes users can easily reserve rooms by including room mailboxes in meeting requests. Create and manage room mailboxes. Open outlook click on calendars click open a shared calendar type conf and click ok choose the room that you want to add and click ok repeat steps 3 5 for any oth. Next click the plus icon to create a new meeting room.

If you want to schedule on behalf of another zoom user see the article about scheduling. In this post i will describe how to add a room in outlook 2016 in order to use this feature we must use a microsoft exchange server account. Add a meeting subject start time and end time and location. Select the com add ins.

This is the name that will be displayed in your outlook calendar. The zoom scheduler add in is designed to make scheduling a zoom meeting within microsoft outlook simple. You also can use the keyboard shortcut ctrl shift q to create a new meeting. Scheduling meetings for others.

In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches.